BDMS Kosovo (Budget Development Management System)

End User Documentation

Login

When the user is entering the BDMS, she/he has to sign in according to the above login window. She/he has to provide a username, a password, then to select the language and the year for the work session.

In case the user credentials are accepted by the security system, the user enters the BDMS.

Menu Layout

Click on (underlined only) menu entries below to access instructions:

After the user has done a successful login in the system, the user can work in the BDMS using the system according to the following menu:

File
	Budget Data
		Expenditure
		Revenue
		Programs
		Consolidation
	Initialisation
		Ceiling
			Staff
			Funding
			Object data
			Revenue
			….
		History
			Expenditure
			Revenue
			Programs
			…..
	Print
	Exit
Edit
	Cut
	Paste
	Editor
	Field
		Clear
		Duplicate
	Record
		Insert
		Delete
		Copy record
Query
	Enter query
	Execute query
	Cancel query
Base Data
	Region
	Municipality/Commune
	Staff Classification
	Staff Coefficient
	Social Security
	Forms Definition
	Language
	Translation

Chart of Accounts
	Levels
		Source of funds
		Budget Organization
		Function
		Economic Category
		General Program
	Source of funds
	Budget Organization
	Function
	Economic Category
	General Program
	Chart of Accounts
History
	Staff
	Funding
	Object data
	Revenue
	Staff Classification
	Staff Coefficient
	Social Security
Report
	Schedule 1 - Table A
	Schedule 1 - Table B
	Schedule 1 - Table C
	Expenditures by function
	Revenues
	General programs
	Expenditures by Function (level 1 and 2)
Help


Window
	Cascade
	Tile Horizontally
	Tile Vertically
Help
	Keys
	Display Error
	About

File > Budget Data > Expenditure - Form

Purpose:

This form serves to enter information for the program costing forms (PCF).

The main features of this window are:

The information is organized in tab pages "Form", "Staff", "Funding Sources", "Economic Categories", which are explained below.
The main tab "Form" serves to determine the "Base year" for which the budget is going to be prepared, the "Budget organization" and the PCF form.

As soon as the above data are determined the user already will have available the first version of the budget with data coming from the treasury system where is possible.

Each version could be working version (W checked) and/or final version (F checked)

After the version is determined the user may navigate to the other tab pages.

File > Budget Data > Expenditure - Staff

Purpose:

After the user has determined (selected or created) the version for the budget organization he can adjust or enter new values in the "yellow" columns (staff) columns.

The values in the columns in "grey" cannot be changed.

The summarized values at the last row are calculated automatically from the system.

Pressing (clicking on) "REPORT" button will produce (in a new page) a printable report of program cost form by staff category (in PDF format).

File > Budget Data > Expenditure - Funding Sources

Purpose:

After the user has determined (selected or created) the version for the budget organization he can adjust or enter new values in the "yellow" columns according to the sources of funding rows.

The values in the columns in "grey" cannot be changed.

The summarized values at the last row are calculated automatically from the system when the button "calculate values" is pressed (clicked on).

Pressing (clicking on) "REPORT" button will produce (in a new page) a printable report of program cost form by funding source (in PDF format).

File > Budget Data > Expenditure - Economic Categories

Purpose:

After the user has determined (selected or created) the version for the budget organization he can adjust or enter new values in the "yellow" columns according to the management object rows.

The values in the columns in "grey" cannot be changed.

The summarized values at the last row are calculated automatically from the system when the user press button "calculate values".

Pressing (clicking on) "REPORT" button will produce (in a new page) a printable report of program cost form by economic category (in PDF format).

File > Budget Data > Revenue

Purpose:

After the user has determined (selected or created) the version for the budget organization he can adjust or enter new values in the "yellow" columns according to the economic category & object title rows.

The values in the columns in "grey" cannot be changed.

The summarized values at the last row are calculated automatically from the system.

File > Budget Data > Programs

Purpose:

This window serves to show data for the different programs available in the system.

First it has to be chosen the "base year" then the level of the programs and the program and the system will display in the second part of the screen the amounts budgeted and expended for budget organizations and sources of funds.

The values in the columns in "grey" cannot be changed.

The summarized values at the last row are calculated automatically from the system when the user press button "calculate values".

File > Budget Data > Consolidation - Form

Purpose:

This window serves to consolidate the data entered for the child budget organizations which are direct entry. The user has to chose the base year, the budget organization which is not a direct entry (the system will filter them automatically) and the PCF. For this budget organization should not exist any version. The version will be created from consolidation procedure of the next tab page.

File > Budget Data > Consolidation - Control

Purpose:

This window will serve to control synthetically data entered for the budget organization selected in the previous tab page and the child budget organizations selected. For each budget organization we get information for program costing forms, versions, the final ones and information about staff, source of funding and object data.

If there exists a final version for each child budget organization and information for staff, source of funding and object data (the respective fields are checked) then by pressing the button "consolidate" the data will be consolidated for the parent budget organization selected and a new version and final one will be created.

File > Budget Data > Consolidation - Staff

Purpose:

This window will serve only to review existing data. No change allowed.

File > Budget Data > Consolidation - Funding Source

Purpose:

This window will serve only to review existing data. No change allowed.

File > Budget Data > Consolidation - Economic categories

Purpose:

This window will serve only to review existing data. No change allowed.

File > Initialisation > Ceiling > Staff

Fields:

Staff Code	The code and the description for the staff.
Budget organization	The budget organization the selected staff belongs to.
Year	The value for the year.
Staff ceiling	The staff ceiling number for the staff, budget organization and year selected.
Annual ceiling	The annual staff expenditure ceiling amount for the staff, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all values according to the year for the ceilings

During budget preparation those ceilings values are the threshold up to where to go during budgeting.

Pressing (clicking on) "REPORT" button will produce a printable report of ceilings in terms of staff number and staff amount according to the staff codes, budget organization and year (in PDF format).

File > Initialisation > Ceiling > Funding

Fields:

Source of funds	The code and the description for the source of funds.
Budget organization	The budget organization the selected source of funds belongs to.
Year	The value for the year.
Annual ceiling	The annual funding ceiling amount for the source of funds, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all values according to the year for the ceilings

During budget preparation those ceilings values are the threshold up to where to go during budgeting.

File > Initialisation > Ceiling > Object Data

Fields:

Economic categories	The code and the description for the economic categories.
Budget organization	The budget organization the selected economic category belongs to.
Year	The value for the year.
Annual ceiling	The annual object data ceiling amount for the economic category, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all values according to the year for the ceilings

During budget preparation those ceilings values are the threshold up to where to go during budgeting.

Pressing (clicking on) "REPORT" button will produce a printable report of the economic categories in terms of annual ceiling amount according to the budget organization and year (in PDF format).

File > Initialisation > Ceiling > Revenue

Fields:

Economic categories	The code and the description for the economic categories.
Budget organization	The budget organization the selected economic category belongs to.
Year	The value for the year.
Annual ceiling	The annual revenue ceiling amount for the economic category, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all values according to the year for the ceilings

During budget preparation those ceilings values are the threshold up to where to go during budgeting.

Pressing (clicking on) "REPORT" button will produce a printable report of the economic categories in terms of annual ceiling amount according to the budget organization and year (in PDF format).

File > Initialisation > History > Expenditure

Purpose:

The above window will serve to make the initialisations for the first versions of the expenditures for the budgeting year. So instead of starting the budget preparation from the scratch, the user will have starting with values which has come from the history of budget expenditures from the current year from the treasury system.

The user has to choose a form and than he has to choose the budget organization for which the user will make initialisation and to finish the process the user should press button "initialise".

File > Initialisation > History > Revenue

Purpose:

The above window will serve to make the initialisations for the first versions of the revenues for the budgeting year. So instead of starting the budget preparation from the scratch, the user will have starting with values which has come from the history of revenues from the current year from the treasury system.

The user has to choose a form and than he has to choose the budget organization for which the user will make initialisation and to finish the process the user should press button "initialise".

File > Initialisation > History > Programs

Purpose:

The above window will serve to make the initialisations for the first versions of the programs for the budgeting year. So instead of starting the budget preparation from the scratch, the user will have starting with values which has come from the history of programs amounts from the current year from the treasury system.

The user has to choose a form and than he has to choose the budget organization for which the user will make initialisation and to finish the process the user should press button "initialise".

File > Save

Purpose:

When the user press "Save" all inserts, updates and deletes (when it is available according to the user privileges) are committed to the BDMS server.

File > Print

Purpose:

This is standard windows operating system feature. When the user press "Print" from the menu the above window is opened on which different windows setting can be changed and selected.

File > Exit

Choosing "Exit" from the File menu will exit from the application software and close the connection to the BDMS Server.

Edit

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Purpose:

Cut	This menu item performs a "cut" as usual in GUI software (i.e. with a graphic user interface)
Paste	This menu item performs a "paste" as usual in GUI software (i.e. with a graphic user interface)
Editor	This menu item serves to open the system editor for the field where the cursor is.
Field>Clear	This menu item serves to clear the content of a field.
Field>Duplicate	This menu item serves to create a new record but copies only the field content where the cursor is.

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Purpose:

Record>Insert	This menu item serves to insert a new record in any window.
Record>Delete	This menu item serves to delete a record in any window.
Record>Copy Record	This menu item serves to copy a record in any window.

Query

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Purpose:

Enter Query	This menu item serves to enter in query mode in any window.
Execute Query	This menu item serves to execute the query after the user has entered in query mode in any window.
Cancel Query	This menu item serves to cancel query mode when the user has previously entered in query mode in any window.

Toolbar

The above actions in the menu edit , query can be done by shortcuts in the toolbar as well:

The toolbar icons are:

to insert a new record in the entering form
to delete a record in the form
to duplicate a record in the entering forms
to save a new record in the entering forms
to start a printing process
to start a query in the entering forms. Once query criteria are entered we get the results of the query in the form by pressing the same icon again.
to cancel a query in the entering forms
to open the system editor to start editing of a filed
to show the information on the product
to exit the application software.

Base Data > Region

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Fields:

Code	The code for region of numeric type.
Tag	The name of the region of text type.
Dt of Creation	Date of creation of the registration in the format DD.MM.YYYY which shows the date when the registration is created.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter codes and the names of the regions.

Base Data > Municipality/Commune

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Fields:

Region	This field serves to filter the municipalities according to the region.
Code	The code for the municipality of numeric type.
Commune	The name of the municipality of text type.
Dt of Creation	Date of creation of the registration in the format DD.MM.YYYY which shows the date when the registration is created.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter and filter codes and the names of the municipalities according to the regions.

Base Data > Staff Classification

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Fields:

Code	The code for the staff classification of numeric type.
Coef	Coefficient for the staff classification of numeric type.
Tag	The description for the staff classification of text type.
Date until	Date until the coefficient on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Coef	The historical values of the staff coefficients according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter codes, coefficient values and descriptions for the staff classification.

Base Data > Staff Coefficient

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Fields:

Code	The code for the staff payment rate of numeric type.
Rate	Coefficient for the staff payment of numeric type.
Date until	Date until the rate on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Rate	The historical values of the rates according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be changed in the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter the rates for the staff payment.

Base Data > Social Security

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Fields:

Code	The code for the registration of social and health insurances paid by employee and employer.
Soc Ins Employee	Coefficient for the social insurance of numeric type in percent paid by employee.
Soc Ins Employer	Coefficient for the social insurance of numeric type in percent paid by employer.
Health Ins Employee	Coefficient for the health insurance of numeric type in percent paid by employee.
Health Ins Employer	Coefficient for the health insurance of numeric type in percent paid by employer.
Date Until	Date until the rate on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Soc Ins Employee	The historical values of the social insurance paid by employee according to the dates up to when they were valid.
Soc Ins Employer	The historical values of the social insurance paid by employer according to the dates up to when they were valid.
Health Ins Employee	The historical values of the health insurance paid by employee according to the dates up to when they were valid.
Health Ins Employer	The historical values of the health insurance paid by employer according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter the rates for the social and health contribution rates and to show historical values of the rates.

Base Data > Forms Definition

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Fields:

Form No	A number to count the program costing forms i.e. for PCF 3 the value should be 3.
Code	The code for the program costing forms i.e. PCF3.
Tag	The description of the program costing forms.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window will serve to maintain the definitions for the program costing forms.

Base Data > Language

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Fields:

Code	The code of the language.
Tag	The name (description) of the language.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window will serve to maintain the definitions of the languages the system is able to work on.

Base Data > Translation

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Fields:

Form Name	The name of the forms as files in the system.
Description	Description for what is used the form.
Object Name	The name of the object in the form to be translated.
Object Type	The type of the object in the form.
Language	The language the translation will be performed into.
Translation	The translation of the object name in the selected language.

Purpose:

The translation module is used to translate visible tags, captions, standard messages, window titles, etc, throughout all BDMS user modules (Forms).

In the upper part of the screen the administrator queries for a module name (Form Name).

In the lower part of the screen, objects and their translation in the relative languages are displayed.

To translate objects in the new added language follow these steps:

Click on the object you what to translate
Create a new empty record by clicking on the Create Record button, the first button on the toolbar palette.
Than use the duplicate button (the third button on the toolbar) so that information in the newly created record is duplicated from its previous record.
Then in the language pop list field select the new language and in the translation field enter the appropriate translated text.
Save everything by clicking the save button located on the toolbar palette.

Chart of Accounts > Levels > Source of funds

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First Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
Display Length	The number of the characters will be shown according to the level.
Dt Created	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The first part will be used to manipulate (insert, delete, update) the entries in the system.

Second Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
DspLength	The number of the characters will be shown according to the level.
Dt of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.

Purpose:

The second part will be used only to show the entries in tabular format.

Chart of Accounts > Levels > Budget Organization

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First Part:

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
Dsp length	The number of the characters will be shown according to the level.
Dt. of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The first part will be used to manipulate(insert, delete, update) the entries in the system.

Second Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
DspLength	The number of the characters will be shown according to the level.
Dt of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid Otherwise the entry is not valid anymore in the system.

Purpose:

The second part will be used only to show the entries in tabular format.

Chart of Accounts > Levels > Function

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First Part

Fields:

Level No	The code for the level;
Tag	The description for which the entry is done;
Dsp length	The number of the characters will be shown according to the level;
Dt. of Creation	The date when the record will be created in the format DD.MM.YYY;
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The first part will be used to manipulate (insert, delete, update) the entries in the system.

Second Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
DspLength	The number of the characters will be shown according to the level.
Dt of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.

Purpose:

The second part will be used only to show the entries in tabular format.

Chart of Accounts > Levels > Economic Category

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First Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
Dsp length	The number of the characters will be shown according to the level.
Dt. of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The first part will be used to manipulate (insert, delete, update) the entries in the system.

Second Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
DspLength	The number of the characters will be shown according to the level.
Dt of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.

Purpose:

The second part will be used only to show the entries in tabular format.

Chart of Accounts > Levels > General Program

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First Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
Dsp length	The number of the characters will be shown according to the level.
Dt. of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The first part will be used to manipulate (insert, delete, update) the entries in the system.

Second Part

Fields:

Level No	The code for the level.
Tag	The description for which the entry is done.
DspLength	The number of the characters will be shown according to the level.
Dt of Creation	The date when the record will be created in the format DD.MM.YYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.

Purpose:

The second part will be used only to show the entries in tabular format.

Chart of Accounts > Source of funds

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First Part

On the right side are shown the codes and the descriptions in a hierarchical way in the form of a tree view.

Purpose:

This serves to show all entries in a hierarchical way

Second Part

Fields:

Level	Shows the level of the record selected on the tree view.
Superior code	The superior code of the selected record.
SoF Code	The code of the entry selected in the right tree view.
Tag	The description of the entry selected in the right tree view.
Date of Creation	The date when the record is created in the format DD.MM.YYYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Report	When this button is pressed it opens a report of all budget organizations in tabular format to be printed or to be exported in other formats as PDF.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

For each entry selected on the right tree view are shown the details on the right window.

All manipulations (insert, delete, update) of the records are done on the right window.

Chart of Accounts > Budget Organization

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First Part

On the right side are shown the codes and the descriptions in a hierarchical way in the form of a tree view.

Purpose:

This serves to show all entries in a hierarchical way

Second Part

Fields:

Level No	Shows the level of the record selected on the tree view.
Superior	The superior code of the selected record.
Code	The code of the entry selected in the right tree view.
Tag	The description of the entry selected in the right tree view.
Municipality/Commune	The municipality/commune to which belong the budget organization selected.
Budget Specialist	The budget specialist assigned for the budget organization selected.
Head of Budget	The head of budget department for the budget organization selected.
Financial Contact	The Financial contact person for the budget organization selected.
Chief Financial Officer	The chief financial officer person for the budget organization selected.
Certified officer	The certified officer person for the budget organization selected.
Phone	The telephone contact number for the budget organization selected.
Email	The email address for the budget organization selected.
Dt of Creation	The date when the record is created in the format DD.MM.YYYY.
Direct entry	A value when selected shows that the budget organization selected is for direct data entry. When direct entry is not checked it means that the budget organization data should be entered from the budget department in the MEF.
Status	The status of the entry when is checked (marked) the entry is valid. Otherwise the entry is not valid anymore in the system.
Report	When this button is pressed it opens a report of all budget organizations in tabular format to be printed or to be exported in other formats as PDF.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

For each entry selected on the right tree view are shown the details on the right window.

All manipulations (insert, delete, update) of the records are done on the right window.

Chart of Accounts > Function

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First Part

On the right side are shown the codes and the descriptions in a hierarchical way in the form of a tree view.

Purpose:

This serves to show all entries in a hierarchical way.

Second Part

Fields:

Level	Shows the level of the record selected on the tree view.
Code	The code of the entry selected in the right tree view.
Tag	The description of the entry selected in the right tree view.
Superior code	The superior code of the selected record.
Dt of Creation	The date when the record is created in the format DD.MM.YYYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Report	When this button is pressed it opens a report of all functions in tabular format to be printed or to be exported in other formats as PDF.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

For each entry selected on the right tree view are shown the details on the right window.

All manipulations (insert, delete, update) of the records are done on the right window.

Chart of Accounts > Economic Category

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First Part

On the right side are shown the codes and the descriptions in a hierarchical way in the form of a tree view.

Purpose:

This serves to show all entries in a hierarchical way

Second Part

Fields:

Level No	Shows the level of the record selected on the tree view.
Code	The code of the entry selected in the right tree view.
Tag	The description of the entry selected in the right tree view.
Superior	The superior code and description of the selected record.
Expenditure	When this field is selected shows that the economic category is of expenditure type.
Revenue	When this field is selected shows that the economic category is of revenue type.
Dt of Creation	The date when the record is created in the format DD.MM.YYYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Report	When this button is pressed it opens a report of all economic categories in tabular format to be printed or to be exported in other formats as PDF.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

For each entry selected on the right tree view are shown the details on the right window.

All manipulations (insert, delete, update) of the records are done on the right window.

Chart of Accounts > General Program

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First Part

On the right side are shown the codes and the descriptions in a hierarchical way in the form of a tree view.

Purpose:

This serves to show all entries in a hierarchical way

Second Part

Fields:

Level No	Shows the level of the record selected on the tree view.
Superior	The superior code of the selected record.
Code	The code of the entry selected in the right tree view.
Tag	The description of the entry selected in the right tree view.
Function	The function for the program selected.
Treasury code	The treasury code for the program selected.
Region	The region for the program selected.
Dt of Creation	The date when the record is created in the format DD.MM.YYYY.
Status	The status of the entry when is checked (marked) the entry is valid otherwise the entry is not valid anymore in the system.
Report	When this button is pressed it opens a report of all functions in tabular format to be printed or to be exported in other formats as PDF.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

For each entry selected on the right tree view are shown the details on the right window.

All manipulations (insert, delete, update) of the records are done on the right window.

Chart of Accounts > Chart of Accounts

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Fields:

Source of funds	For the level selected can be chosen the Source of funds by clicking on the button and selecting on the list of values.
Budget Organization	For the level selected can be chosen the budget organization by clicking on the button and selecting on the list of values.
Functions	For the level selected can be chosen the functions by clicking on the button and selecting on the list of values.
Economic categories	For the level selected can be chosen the economic categories by clicking on the button and selecting on the list of values.
Programs	For the level selected can be chosen the programs by clicking on the button and selecting on the list of values.
Budget line	Shows the budget line for the values of fields selected previously when button "generate" is pressed.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

The purpose of this window is to show the budget lines for each selection according to the above fields.

History > Staff

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Fields:

Staff Code	The code and the description for the staff.
Budget organization	The budget organization the selected staff belongs to.
Year	The value for the year.
Annual staff	The annual staff amount for the staff, budget organization and year selected.
Annual expenditure	The annual expenditure for the staff, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all historical values according to the year.

Pressing (clicking on) "REPORT" button will produce a printable report of staff history in terms of staff number and staff amount according to the staff codes, budget organization and year (in PDF format).

History > Funding

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Fields:

Source of funds	The code and the description for the source of funds.
Budget organization	The budget organization the selected source of funds belongs to.
Year	The value for the year.
Annual revenue	The annual revenue for the source of funds, budget organization and year selected.
Annual expenditure	The annual expenditure for the source of funds, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all historical values according to the year.

Pressing (clicking on) "REPORT" button will produce a printable report of sources of funds in terms of annual revenue and expenditure according to the budget organization and year (in PDF format).

History > Object data

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Fields:

Economic categories	The code and the description for the economic categories.
Budget organization	The budget organization the selected economic category belongs to.
Year	The value for the year.
Annual expenditure	The annual expenditure for the economic category, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all historical values according to the year.

Pressing (clicking on) "REPORT" button will produce a printable report of economic categories in terms of annual expenditure amount according to the budget organization and year (in PDF format).

History > Revenue

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Fields:

Economic categories	The code and the description for the economic categories.
Budget organization	The budget organization the selected economic category belongs to.
Year	The value for the year.
Annual revenues	The annual revenue for the economic category, budget organization and year selected.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to show all historical values according to the year.

Pressing (clicking on) "REPORT" button will produce a printable report of economic categories in terms of annual expenditure amount according to the budget organization and year (in PDF format).

History > Staff Classification

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Fields:

Code	The code for the staff classification of numeric type.
Coef	Coefficient for the staff classification of numeric type.
Tag	The description for the staff classification of text type.
Date until	Date until the coefficient on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Coef	The historical values of the staff coefficients according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter codes, coefficient values and descriptions for the staff classification

History > Coefficient Rate

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Fields:

Code	The code for the staff payment rate of numeric type.
Rate	Coefficient for the staff payment of numeric type.
Date until	Date until the rate on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Rate	The historical values of the rates according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter the rates for the staff payment.

History > Social Security

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Fields:

Code	The code for the registration of social and health insurances paid by employee and employer.
Soc Ins Employee	Coefficient for the social insurance of numeric type in percent paid by employee.
Soc Ins Employer	Coefficient for the social insurance of numeric type in percent paid by employer.
Health Ins Employee	Coefficient for the health insurance of numeric type in percent paid by employee.
Health Ins Employer	Coefficient for the health insurance of numeric type in percent paid by employer.
Date Until	Date until the rate on the right column was valid in the format DD.MM.YYYY which shows the date when the registration is created.
Soc Ins Employee	The historical values of the social insurance paid by employee according to the dates up to when they were valid.
Soc Ins Employer	The historical values of the social insurance paid by employer according to the dates up to when they were valid.
Health Ins Employee	The historical values of the health insurance paid by employee according to the dates up to when they were valid.
Health Ins Employer	The historical values of the health insurance paid by employer according to the dates up to when they were valid.
Language	Can be changed by selection in the list box. When the language is changed all labels, titles, menu items, content will be translated into the selected language. After the change of the language the software will remain in the selected language until the language is changed again.

Purpose:

This window serves to enter the rates for the social and health contribution rates and to show historical values of the rates.

Reports

On the menu reports the users can run the reports for the Kosovo General Budget.

Schedule 1_Table A
Schedule 1_Table C
Revenue
General Programs
Expenditures by Function (level 1 and 2)

The above reports can be run by calling the menu report as it is shown in the above image.

Window

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Purpose:

The window menu is the same as it is in every window menu in a windows software.

When cascade is pressed all open windows are displayed in a cascade. When tile is pressed all open windows are tiled and when arrange icons are selected if there are icons they are arranged.

If there are more than one window they can be selected by clicking on the window title.

Help > Keys

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Purpose:

Press (click) "KEYS" to open a window showing the functions of shotcut keys.

Help > Display Error

When an error occurs by pressing on Display Error, the error message can be displayed on a message box.
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